DayAudit™ — Financial Operations

Day Guardian’s Fee & Revenue Tracking brings clarity and structure to how childcare revenue is recorded, reconciled, and understood. Built specifically for Canadian childcare operations, it connects parent fees, supplements, adjustments, and payments into a single, accurate financial view—without spreadsheets or manual reconciliation.

Revenue tracking stays aligned with enrolment, attendance, and program structure, ensuring financial records reflect what actually occurred in care.

Accurate by Design

Fees and revenue are generated directly from operational data.

Day Guardian ensures:

• Fees align with approved enrolment and schedules
• Adjustments are recorded with context and traceability
• Supplements are captured clearly and separately
• Revenue reflects real attendance and care delivery

This removes ambiguity and reduces correction cycles.

Automatic Reconciliation

Day Guardian replaces manual matching and month-end cleanup with built-in reconciliation logic.

Operators benefit from:

• Fewer discrepancies
• Clear month-end summaries
• Consistent records across systems

Reconciliation happens as part of daily operations—not after hours.

Clear Visibility Across the Operation

Fee & Revenue Tracking provides transparent views for:

• Monthly and annual revenue summaries
• Parent portion versus funding components
• Adjustments and credits
• Historical revenue trends

Information is easy to access and easy to explain.

Built to Support Reviews and Reporting

All revenue activity is:

• Timestamped
• Linked to supporting records
• Retained as part of a complete financial trail

This supports internal review, external audits, and funding verification—without rebuilding records.

Designed for Agencies and Centres

Whether managing multiple homes, rooms, or sites, Fee & Revenue Tracking scales while maintaining consistency.

Revenue remains:

• Structured
• Traceable
• Defensible

No parallel tools required.

Part of DayAudit™ — Financial Operations

Fee & Revenue Tracking integrates seamlessly with:

• Claims & Funding Management
• Attendance and hours tracking
• Statements, receipts, and reporting
• ReportGuard™ financial outputs

So financial clarity is always connected to operations.

Day Guardian simplifies one of the most time-consuming monthly tasks in childcare operations: invoicing and documentation. Built specifically for Canadian childcare, Monthly Invoicing & Receipts generates educator invoices, parent receipts, and financial statements in approved, consistent formats—without manual assembly or rework.

Everything flows directly from real operational and financial data, so documents are complete, accurate, and defensible by default.

Single-Click, No Rebuilds

Invoices and receipts are generated directly from:

• Enrolment and attendance data
• Fee and revenue records
• Funding and supplements
• Approved adjustments

No spreadsheets.

No copy-paste.

No last-minute corrections.

Approved, Consistent Formats

Day Guardian produces documents in formats that align with:

• Agency and centre requirements
• Educator invoicing expectations
• Parent record-keeping needs
• Review and audit standards

Consistency reduces confusion and strengthens trust.

Educator Invoices—Done Right

Educators can generate invoices with clarity and confidence:

• One-click monthly invoices
• Transparent earnings breakdowns
• Clean records for personal accounting and tax purposes

This reduces back-and-forth and after-hours admin.

Receipts and Statements Parents Can Rely On

Parents receive:

• Accurate payment receipts
• Monthly and annual statements
• Clear, accessible financial records

Documentation is always available when needed—without repeated requests.

Built for Month-End Without Stress

Monthly Invoicing & Receipts supports:

• Clean month-end close
• Year-end reporting
• Funding verification and audits

Because records are generated from validated data, there’s no reconstruction required.

Designed for Agencies and Centres

Whether coordinating invoices across multiple educators or managing centre-level billing, Day Guardian ensures documents are:

• Standardized
• Traceable
• Easy to review and explain

Part of DayAudit™ — Financial Operations

Monthly Invoicing & Receipts integrates seamlessly with:

• Fee & Revenue Tracking
• Claims & Funding Management
• Financial reporting and summaries
• ReportGuard™ outputs

So documentation always matches the financial truth.

Ledger-Backed Financial Records form the foundation of Day Guardian’s financial confidence. Every financial activity—fees, funding, claims, supplements, adjustments, and payouts—is recorded within a structured, system-driven ledger that reflects what actually happened in operations.

This eliminates fragmented spreadsheets and parallel tracking, replacing them with a single, consistent financial source of truth.

Built-In Ledger Logic

Day Guardian automatically records transactions as part of daily workflows—so financial records are created as care is delivered, not reconstructed later.

Each entry is:

• Time-stamped
• Categorized correctly
• Linked to operational context
• Retained as part of a complete financial history

Accuracy is built in—not corrected afterward.

No Manual Reconciliation

Because records are generated from connected operational data:

• Parent fees align with enrolment and attendance
• Funding and supplements align with eligibility and hours
• Adjustments are traceable and justified

Month-end reconciliation becomes review—not repair.

Clear Financial Traceability

Every number can be explained.

Operators can quickly trace:

• What was charged or claimed
• When it occurred
• What records support it
• How it flows into statements and reports

This makes internal review, external audits, and funding verification straightforward.

Designed for Reviews and Audits

Ledger-Backed Financial Records are structured to stand up to:

• Government funding reviews
• Licensing audits
• Financial verification requests
• Year-end reporting

Records are consistent, defensible, and ready—without rebuilding or exporting multiple files.

Supports Agencies and Centres Alike

Whether managing multiple educators, homes, rooms, or sites, ledger integrity remains consistent.

Financial records stay:

• Centralized
• Standardized
• Scalable

Growth doesn’t introduce financial risk.

Part of DayAudit™ — Financial Operations

Ledger-Backed Financial Records power:

• Claims & Funding Management
• Fee & Revenue Tracking
• Monthly Invoicing & Receipts
• Financial summaries and reporting

Everything flows from the same verified foundation.

Why Operators Rely on Ledger-Backed Records

• Fewer errors and discrepancies
• Faster month-end close
• Strong audit confidence
• Reduced administrative burden
• One financial truth across the operation