What Sets Day Guardian Apart

Child Intake OpsView™ brings structure and clarity to one of the most complex parts of childcare operations: enrolment from first inquiry to active placement.

Built for the realities of Canadian childcare, it connects capacity planning, ratio compliance, documentation, and family engagement into one controlled, review-ready flow—eliminating guesswork, duplication, and risk.

One Intake Flow, Start to Finish

Child Intake OpsView™ manages the full enrolment lifecycle in one place:

• Initial inquiry and waitlist
• Space availability by age group
• Ratio alignment and placement readiness
• Documentation and acknowledgements
• Transition from pending to active enrolment

Every step is connected—so nothing is missed, duplicated, or delayed.

Capacity & Ratio Alignment—Built In

Enrolment decisions are automatically informed by approved capacity and ratio requirements, not manual checks or assumptions.

Operators gain:

• Clear visibility into available spaces
• Confidence that placements align with ratios
• Reduced risk of over-enrolment or non-compliance
• Faster, safer decision-making

Capacity planning becomes proactive instead of reactive.

Clean Records From Day One

All enrolment-related records live together:

• Child profiles and key information
• Consents, forms, and acknowledgements
• Medical and care-related documentation
• Start dates and placement history

Records are complete, centralized, and immediately usable—supporting compliance, reporting, and parent trust.

A Better Experience for Families

Child Intake OpsView™ simplifies the enrolment experience for parents without increasing staff workload.

Parents benefit from:

• Clear communication during intake
• Secure submission of required information
• Visibility into enrolment status and next steps

This creates a calm, professional first impression—and builds trust early.

Designed for Agencies and Centres

Whether managing multiple educators, rooms, or locations, Child Intake OpsView™ adapts to scale.

It supports:

• FDH agencies coordinating multiple placements
• Daycare centres managing room-based enrolment
• Consistent intake standards across networks

No parallel spreadsheets. No fragmented processes.

Why Operators Choose Child Intake OpsView™

• One controlled intake process across the organization
• Reduced admin time and fewer enrolment errors
• Ratio-aware placement decisions
• Stronger compliance and cleaner records
• A smoother experience for families

Built Into the Day Guardian Platform

Child Intake OpsView™ integrates seamlessly with:

• Core Operations
• Compliance & Reporting
• Financial and attendance workflows
• Parent Engagement

So enrolment data flows naturally into daily operations—without re-entry or reconciliation.

ECE Onboarding Tracker brings structure and visibility to educator onboarding—one of the most risk-sensitive and time-consuming areas of childcare operations.

Designed for FDH agencies and daycare centres, it centralizes every step of educator onboarding into a single, verified workflow—so approvals are timely, records are complete, and compliance is never left to memory or manual follow-up.

One Onboarding Flow, Fully Tracked

The ECE Onboarding Tracker manages the full onboarding lifecycle in one place:

• Application and intake
• Required documents and credentials
• Policies, acknowledgements, and agreements
• Background checks and verifications
• Status progression from pending to approved

Every step is visible, tracked, and timestamped—so nothing stalls or slips through.

Compliance Built Into the Process

Onboarding requirements are aligned with licensing, agency, and operational standards, ensuring educators are approved only when all conditions are met.

Operators gain:

• Clear visibility into onboarding status
• Confidence that approvals are complete and compliant
• Reduced risk during licensing reviews or audits
• Consistent onboarding standards across teams or sites

No more chasing documents or reconciling partial files.

Clean, Centralized Records

All onboarding records are stored together:

• Credentials and certifications
• Expiry dates and renewal tracking
• Signed policies and acknowledgements
• Historical onboarding status

Records remain accessible and review-ready—supporting audits, monitoring visits, and performance reviews.

Designed for Scale and Consistency

Whether onboarding a single educator or managing onboarding across multiple homes or centres, the ECE Onboarding Tracker adapts easily.

It supports:

• FDH agencies coordinating multiple educators
• Daycare centres onboarding staff across rooms or locations
• Consistent, repeatable onboarding standards

Growth doesn’t mean complexity—it stays controlled.

A Better Experience for Educators

Educators benefit from clarity and transparency:

• Clear visibility into what’s required
• Simple document submission and tracking
• Confidence in approval status and next steps

This reduces frustration and sets the tone for a professional, supported working relationship.

Why Operators Use the ECE Onboarding Tracker

• One source of truth for educator onboarding
• Fewer delays and missed requirements
• Stronger compliance and audit readiness
• Reduced administrative follow-ups
• A smoother start for educators

Connected to the Day Guardian Platform

The ECE Onboarding Tracker integrates directly with:

• Core Operations
• Compliance & Reporting
• PD tracking and educator engagement
• Ongoing oversight workflows

So onboarding flows naturally into daily operations—without duplication.